The policy and guidance documents posted here should be read and carefully observed by HBTSR members and volunteers in all the group’s activities. They are reviewed regularly by the Trustees and will be updated as required. Reviewed by Chair October 2024
Our golden rule is ‘if you are not sure whether it is safe to do something, then don’t do it!’ And PLEASE trust your judgment , if something worries you then share this with a Trustee and don’t do it.
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RISK MANAGEMENT
Our Heath and Safety policy is to be read in conjunction with other policies .
RIsk management policy and assessment form below
HBTSR-Risk-Management-Policy-V2-october -2019 reviewed October 2024
NB the visiting group must notify in advance of arrival about any food allergies so necessary modifications can be made eg signage or alternative foods provided.
see Food Hygiene – in Guidance for Welcome days section
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SAFEGUARDING
Our safeguarding Lead is Aideen Naughton and she is contacted via our secretary [ [email protected]]
We encourage everyone to do group A safeguarding training.
https://socialcare.wales/learning-modules/group-a-safeguarding
1. HBTSR-safeguarding-policy-and-procedure-2021_with-changes-and-updated- Annually. Reviewed October 28 2024
w24HBTSR-safeguarding-policy-and-procedure-2021_with-changes-and-updated- October 2024
NB new number for raising a safeguarding concern with regard to an adult is 0345 602 7050.
2. HBTSR code of conduct safeguarding pdf
3. Safeguarding-practice-guidelines–for Welcome Days reviewed November 2023/ October 2024
Safeguarding-practice-guidelines- october 2024
GUIDANCE FOR WELCOME DAYS
NB the coordinator of a Welcome day should read and sign copies of the Safeguarding policy and Code of Conduct
and share the guidelines with all volunteers ,
identify a Listener to whom issues can be directed,
Ensure that there is a staffed welcome desk where information can be shared and people signed in.
An activity plan for the day available to be shared with volunteers .
Ask that they are informed by the visiting coordinator about any food allergies before the visitors arrive to make necessary adjustments.
1 Practice-guidelines for welcome days
2. Food Hygiene for Welcome days HBTSR Nov 2021 revision reviewed Nov 2023
3 Guidance for welcome days leaflet.
4. HBTSR-Ty-mawr-welcome-day-kit(2) An extension lead is also available .
HBTSR-Ty-mawr-welcome-day-kit(
5 . 2024 welcome-days information
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FINANCIAL POLICIES
All requests for financial help should be referred to us through a South Wales support group for people seeking asylum [or organisation or supportive agency ] rather than directly from the individual seeking support as the support group can help us to assess priority and will need to assist with the provision.
Finance policy May 2025
1. HBTSR grant giving policy updated December 21 reviewed Nov 2024
HBTSR Grant giving policy updated Dec 2021word
2. Hardship Fund Guidance
hardship fund policy update Dec22 includes info re SASS and EYST funds reviewed October 2024
word versionwhardship fund update dec22. reviewed nov 2023
HARDSHIP FUND APPLICATION FORM
word version HARDSHIP FUND APPLICATION FORM
3 .Ukrainian fund details reviewed Nov 2023 Group is now called Beacons for Ukraine reviewed October 2024
word version Ukrainian fund
5 Policy on contributing to individual legal costs – Legal guidance reviewed November 2022 And October 2024
We also make donations to Asylum Justice to support their work.
Other Policies
1 Press Policy
2Social Media Policy New in May 2025 below
3. Privacy Statement and data protection policy here data protection-
Compliant with Requirements of GDPR reviewed November 2023/ October 2024
4. HBTSR complaints policy
5 Conflicts of Interest Policy policy 2018 updated May 2019/ reviewed November 2021/December 2022/October 2024
wHBTSR Conflict of interests policy 2018 ed 12:22
6 Volunteer policy 6. Volunteer policy updated May 2019/ reviewed November 2021/December 2022/NOv 2023/October 2024
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7 Equality , Diversity and Inclusion Policy