The policy and guidance documents posted here should be read and carefully observed by HBTSR members and volunteers in all the group’s activities. They are reviewed regularly by the Trustees and will be updated as required. Reviewed by Chair October 2024
Our golden rule is ‘if you are not sure whether it is safe to do something, then don’t do it!’ And PLEASE trust your judgment , if something worries you then share this with a Trustee and don’t do it.
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RISK MANAGEMENT
Our Heath and Safety policy is to be read in conjunction with other policies .
RIsk management policy and assessment form below
HBTSR-Risk-Management-Policy-V2-october -2019 reviewed October 2024
Risk-assessment-form November 2024
see Food Hygiene – in Guidance for Welcome days section
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SAFEGUARDING
Our safeguarding Lead is Aideen Naughton and she is contacted via our secretary [ [email protected]]
We encourage everyone to do group A safeguarding training.
https://socialcare.wales/learning-modules/group-a-safeguarding
1. HBTSR-safeguarding-policy-and-procedure-2021_with-changes-and-updated- Annually. Reviewed October 28 2024
w24HBTSR-safeguarding-policy-and-procedure-2021_with-changes-and-updated- October 2024
NB new number for raising a safeguarding concern with regard to an adult is 0345 602 7050.
2. HBTSR code of conduct safeguarding pdf
3. Safeguarding-practice-guidelines-for Welcome Days reviewed November 2023/ October 2024
Safeguarding-practice-guidelines- october 2024
GUIDANCE FOR WELCOME DAYS
1. Practice-guidelines for welcome days
Safeguarding-practice-guidelines-dec-2021(5) for Welcome Days
2. Food Hygiene for Welcome days HBTSR Nov 2021 revision reviewed Nov 2023
3 Guidance for welcome days leaflet. NB Chair is Now Tim Butler November 2023
4. HBTSR-Ty-mawr-welcome-day-kit(2) and an extension lead
HBTSR-Ty-mawr-welcome-day-kit(. and an extension lead!
5 . 2024 welcome-days information
2024welcome-days11(2)
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FINANCIAL POLICIES
All requests for financial help should be referred to us through a South Wales support group for people seeking asylum [or organisation or supportive agency ] rather than directly from the individual seeking support as the support group can help us to assess priority and will need to assist with the provision.
Finance policy May 2025
1. HBTSR grant giving policy updated December 21 reviewed Nov 2024
HBTSR Grant giving policy updated Dec 2021word
2. Hardship Fund Guidance
hardship fund policy update Dec22 includes info re SASS and EYST funds reviewed October 2024
word versionwhardship fund update dec22. reviewed nov 2023
HARDSHIP FUND APPLICATION FORM
word version HARDSHIP FUND APPLICATION FORM
word version Ukrainian fund
4 . guidance and application for travel passes November 2021 revision NOv 2023 application forms to be sent to [email protected] Not used any longer.
5 Policy on contributing to individual legal costs – Legal guidance reviewed November 2022 And October 2024
We also make donations to Asylum Justice to support their work.
Other Policies
1. Press Policy updated May 2019 and reviewed December 2022/ November 2023/October 2024
2. Social-Media-policy- New in May 2025 social Media
3. Privacy Statement and data protection policy here data protection-
Compliant with Requirements of GDPR reviewed November 2023/ October 2024
4. HBTSR complaints policy
5. Conflict of interests policy 2018 updated May 2019/ reviewed November 2021/December 2022/October 2024
wHBTSR Conflict of interests policy 2018 ed 12:22
6. Volunteer policy updated May 2019/ reviewed November 2021/December 2022/NOv 2023/October 2024
7 focused donations and delivery December 2022
word version focused donations and delivery
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COVID 19 POLICIES added 6/12/2020-
Please check on Welsh government site for any updates as mentioned in the policy.
Public Health Guidance from May 2022